For all those couples who are soon to be married, choosing a wedding venue is one of the most important tasks to accomplish. Therefore, you need to know where to host one of the biggest celebrations of your life. When it comes to picking a wedding venue, you must never jump into a decision without knowing what exactly you are getting into. If you have already checked the venue and toured the place extensively, it’s time you read the wedding venue contract.
Chances are that you will put down a lot in the venue and if you add to it the cost of reception and catering, it may account for as much as half of the overall budget. So, you need to consider every detail of the venue contract carefully to ensure that it includes the basics every venue contract needs to have.
Here are the must-haves your wedding venue contract needs to have.
7 things to include in your wedding venue contract
The Couple’s Name is Spelled Correctly
Though it sounds too mundane the most obvious errors take place in the spelling of names. There is no denying that you need to be in touch with the venue owners and ensure that everything is in writing. If you are already searching for affordable wedding venues in Houston, be sure to confirm that you need a wedding venue contract in writing. Check the spelling of the names correctly so that you can avoid the mistake.
A Time Frame of the Occasion
During the preparation of the venue contract, you need to keep in mind that it includes the time frame, photographs to be taken before and post celebration, and making the arrangements properly. Such details need to be mentioned and not only the time of the celebrations.
The Actual Area of the Venue
You may not even think about it while exploring top rated reception halls in Houston but the wedding contract must include the designated area of the ceremony to avoid being caught off-guard. Several venues today have more than one banquet hall so, the contract must include which banquet hall has been assigned for your wedding. Apart from this, if the hall owners promised you additional area for a bar or a ballroom, make sure it is included in the contract.
Often sellers may change a part of the designated area for your wedding but you need to get the intimation in advance and not just a few days before the actual wedding date. Moreover, if you have more guests and the last-minute change is not suitable, the contract should offer plenty of options to help you find a way. But if there is nothing mentioned in the contract, you will lose the game. Azul Reception Hall is one of the few venues in Houston where the owners adhere to the contract and pay attention to small details to make your wedding a gorgeous occasion.
Décor Restrictions
Some wedding venues arrange for décor and all you need is pay for them but several others pose décor restrictions for parties looking forward to customizations. Make sure the contract includes the décor restrictions clearly to avoid confusion in the future.
Services Provided
The contract needs to have a rundown of the entire set of services they are to offer at your wedding. Besides, the service section needs to specifically mention whether the contract has been signed by an individual or a group of people. The section should also mention the logistics detail. The best wedding venues in Houston TX offer full-wedding service packages to help you get a detailed view of the occasion and the planning process.
Payment Clauses
The wedding venues in Houston TX need to mention the financial details correctly. From non-refundable deposits to due amounts, overage fees, or the penalties for late payment, you need to check for every detail. Make sure that everything is listed to avoid disputes later.
Cancellations and Postponements
Does the vendor have a rescheduling or cancellation policy? What if you need to push back the date of the event or select a new date? You need to have clear expectations to avoid hurdles down the road. Discuss in length with the hall owner when searching for affordable wedding venues in Houston. Similarly, you must confirm whether the contract contains a separate clause regarding the cancellation of the contract and the refund of payments.
If you are planning to host your wedding occasion soon and a grand celebration, do not jump into the wagon of excitement and forget to check the contract. Both parties need to be clear on the agreement terms to safeguard themselves from potential problems.